Privacy Policy
Transparency & information requirements for applicants
Transparency & information requirements for clients and interested parties
Privacy Policy of okamoto sportswear GmbH
Welcome to our website and thank you for your interest in our company. We take the protection of your personal data very seriously. We process your data in accordance with applicable personal data protection legislation, in particular the GDPR and our country-specific implementation laws, which provide comprehensive information about the processing of your personal data by okamoto sportswear GmbH and your rights.
Personal data is any information that makes it possible to identify a natural person. This includes, in particular, your name, date of birth, address, telephone number, email address and IP address. Anonymous data is available if no personal reference to the individual/user can be made.
Responsible body and data protection officer
Company address
okamoto sportswear GmbH
An’n Slagboom 7
22848 Norderstedt
Company’s contact information
Tel.: +49 (40) 53413 0
Fax: +49 (40) 53413 444
Email: okamoto@fashioncenter.net
Internet: www.okamoto-sportswear.de
Contact info of the data protection officer
datenschutz@fashioncenter.net
Your rights as a data subject
We would first like to notify you of your rights as a data subject. These rights are set out in Articles 15 – 22 GDPR, and include:
- The right of access (Art. 15 GDPR),
- The right to rectification (Art. 16 GDPR),
- The right to data portability (Art. 20 GDPR),
- The right to object to data processing (Art. 21 GDPR),
- The right to erasure / right to be forgotten (Art. 17 GDPR),
- The right to restriction of data processing (Art. 18 GDPR).
To exercise these rights, please contact: datenschutz@fashioncenter.net . The same applies if you have any questions regarding data processing in our company or when you withdraw your consent. You also have a right of appeal to the relevant data protection supervisory authority.
Purposes and legal bases of data processing
The processing of your personal data complies with the provisions of the GDPR and all other applicable data protection regulations. Legal bases for data processing arise in particular from Art. 6 GDPR.
We use your data to initiate business, to fulfil contractual and legal obligations, to conduct the contractual relationship, to offer products and services and to consolidate customer relationships, which may include marketing and direct marketing.
Your consent also constitutes a data protection regulation. In this respect, we will inform you of the purposes of data processing and the right to withdraw your consent. If the consent also relates to the processing of special categories of personal data, we will explicitly notify you in the consent process.
Processing of special categories of personal data within the meaning of Art. 9 (1) GDPR may only take place where necessary on the grounds of legal regulations and there is no reason to assume that your legitimate interests should prevail to the exclusion of processing such data.
Data transfers / Disclosure to third parties
We will only transmit your data to third parties within the scope of given statutory provisions or based on consent. In all other cases, information will not be transferred to third parties unless we are obliged to do so owing to mandatory legal regulations (disclosure to external bodies, including the supervisory authorities or law enforcement authorities).
Data recipients / categories of recipients
In our organisation, we ensure that only individuals who are required to process the relevant data to fulfil their contractual and legal obligations are authorised to handle personal data. For example if we have your authorisation to pass on your application to other organisation members.
In many cases, service providers assist our specialist departments to fulfil their tasks. The necessary data protection contract has been concluded with all service providers. For example the webhost providing this website.
Transfers of personal data to third countries
A transfer of data to third countries (outside the European Union or the European Economic Area) shall only take place if required by law or if you have provided your consent for such a transfer.
We do not transfer your personal data to service providers or group companies outside the European Economic Area.
Period of data storage
We store your data for as long as such is required for the relevant processing purposes. Please note that numerous retention statutory periods require that data must be stored for a specific period of time. This relates in particular to retention obligations for commercial or fiscal purposes (e.g. commercial code, tax code, etc.). The data will be routinely deleted after use unless a further period of retention is required.
We may also retain data if you have given us your permission to do so, or in the event of any legal disputes and we use the evidence within the statutory limitation period, which may be up to 30 years; the standard limitation period is 3 years.
Secure transfer of data
We implement the appropriate technical and organisational security measures to ensure the optimal protection of the data stored by us against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. The security levels are continuously reviewed in collaboration with security experts and adapted to new security standards.
The data exchange to and from our website is encrypted. We provide https as a transfer protocol for our website, and always use the current encryption protocols. It is also possible to use alternative communication channels (e.g. surface mail).
Obligation to provide data
A range of personal data is required to establish, implement and terminate the obligation and the fulfilment of the relevant contractual and legal obligations. The same applies to the use of our website and the various functions we provide.
We have summarised the relevant details in the above point. In some cases, legal regulations require data to be collected or made available. Please note that it will not be possible to process your request or execute the underlying contractual obligation without this information.
Data categories, sources and origin of data
The data we process is defined by the relevant context: it depends on whether, for example, you enter a request on our contact form or if you want to send us an application or submit a complaint.
Please note that we may also provide information at specific points for specific processing situations separately where appropriate, e.g. when uploading application documents or when making a contact request.
We collect and process the following data when you visit our website:
- Name of the Internet service provider
- Web browser and operating system used
- Information on the website from which you visited us
- The IP address by your allocated Internet service provider
For reasons of technical security (in particular to safeguard against attempts to attack of our web server), this data is stored in accordance with Article 6 (1) lit f GDPR. Anonymisation takes place no later than after seven days by abbreviating the IP address so that no reference is made to the user.
Contact form / Contact via email (Article 6 (1) lit a, b GDPR)
A contact form is available on our website which can be used to contact us electronically. If you write to us using the contact form, we will process the data you submitted in the contact form to respond to your queries and requests.
In so doing, we respect the principle of data minimisation and data avoidance, such that you only have to provide the information we require to contact you, which is your email address and the message field itself. Your IP address will also be processed for technical reasons and for legal protection. All other data is voluntary, and additional fields are optional (e.g. to provide a more detailed response to your questions).
If you contact us by email, we will process the personal information provided in the email solely for the purpose of processing your request.
Cookies
Our website uses “cookies” at various locations, which serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are placed on your computer and stored by your browser (locally on your hard disk).
Cookies enable us to analyse how users use our websites so we can design the website content in accordance with the visitor’s needs. Cookies also allow us to measure the effectiveness of a particular ad and, for example, to place it based on the user’s interests.
Most of the cookies we use are “session cookies”, which will be automatically deleted after your visit. Persistent cookies are automatically deleted from your computer when their validity period (generally six months) has expired or you delete them yourself prior to expiry.
Most web browsers automatically accept cookies. You can generally change your browser’s settings if you prefer not to send the information. You can still use the offers on our website without restrictions (exception: configurators).
We use cookies to make our offers more user-friendly, effective and secure. We also use cookies to analyse how users use our websites so we can design the website content in accordance with the visitor’s needs. Cookies also allow us to measure the effectiveness of a particular ad and, for example, to place it based on the user’s interests.
Cookies are stored on the user’s computer which then transmits them to us. As a user, you therefore exercise full control over the use of cookies. You can change the settings in your Internet browser to disable or restrict the sending of cookies. In addition, cookies that have already been saved on your computer can be deleted at any time via an Internet browser or other software programs. All this is possible in all the current Internet browsers.
Please note: If you deactivate the placing of cookies on your device, you may not be able to access all our website functions in certain circumstances.
Web-Tracking
We do not use any web-Tracking / online-analysis programs and other techniques for evaluating your usage behaviour on our website.
Google Maps
We use on our website Google Maps (API) from Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Maps is an internet-service for displaying interactively map to illustrate on visual base. By using this service our location is displayed and possible approach shown. Already once going to a page which is implemented in map of Google Maps, information about your usage of our website (e.g. IP-Address) being transferred and saved on server from Google located in the USA. This occurs independently whether Google provides user account via which you are logged-in or whether no user account exists. If you are logged-in at Google, your data are directly assigned to your account. If you do not agree the assignment of your account at Google, you have to log-out prior to the usage of the button. Google saves your data (even in case of users being logged-out) as usage profiles and analyzes these data. Such an analysis is done especially in accordance to Art. 6; 1 EU GDPR based on justified interest of Google to fade in personalized advertisement, market research and/or specific configuration of its website. You are having the right of objection against this creation of usage profiles. In case of executing this right, you have to get in contact with Google.
Google LLC – registered in USA – is certified for the US-European Data Protection Agreement “Privacy Shield”, which guarantees the compliance of data protection level being effective in the EU.
If you henceforth do not agree to the transmission of your data to Google – in the context of using Google Maps – you have the option to deactivate the web service of Google Maps. By doing so, you have to deactivate the application of JavaScript in your browser. Google Maps and consequently the service of mapping can no longer be used. Google’s terms of use can be read under http://www.google.de/intl/de/policies/terms/regional.html , Google Maps’ additional terms of usage can be read under https://www.google.com/intl/de_US/help/terms_maps.html . Detailed information about the privacy protection in the context of using Google Maps can be found on Google’s website (“Google Privacy Policy”) http://www.google.de/intl/de/policies/privacy/ .
WordPress Stats
This website uses the tool WordPress Stats for analysing website-users’ visits statistically. Provider for this tool is Automattic Inc., 60 29th Street #343, San Francisco, CA 94110-4929, USA. WordPress Stats uses cookies which are saved on your computer and which allows an analysis of the website’s usage. The information of our website’s usage being generated by the cookies are saved on servers located in USA. Your IP-address will be – after analysis and prior to saving – anonymized. WordPress Stats cookies remain on your computer unless you deleted them. The savings of WordPress Stats cookies is done on base of Art. 6; 1 EU GDPR. The website provider has a justified interest on anonymized analysis of users’ behaviour for optimizing its services and/or advertisement. You can adjust your browser in order to: be informed about set cookies and allow cookies only in individual case; exclude the acceptance of cookies for individual cases or in general; activate automatic deletion of cookies when closing the browser. In case of deactivation of cookies, the functionality of our website might be limited.
You are having the right of objection against analysis and usage of your data in the future. By doing so, you have to click on the link https://www.quantcast.com/opt-out/ in order to set Opt-Out-cookie in your browser. If you delete cookies on your computer, you have to set the Opt-Out-cookie newly.
Online offers for children
Persons under the age of 16 may not submit personal data to us or give a declaration of consent without the authorisation of their legal guardian. We encourage parents and guardians to actively participate in the online activities and interests of their children.
Links to other providers
Our website also contains clearly identifiable links to the Internet sites of other companies. Although we provide links to websites of other providers, we have no influence on their content, and no guarantee or liability can therefore be assumed for such. The content of these pages is always the responsibility of the respective provider or operator of the pages.
The linked pages were checked at the time of linking for potential legal violations and identifiable infringements. No illegal content was identified at the time of linking. However, a permanent content control of the linked pages is not reasonable without concrete evidence of an infringement and, upon notification of a violation of rights, such links will be promptly removed.
Transparency and information obligations for customers, clients, contractual partners and interested parties of
okamoto sportswear GmbH
according to the EU General Data Protection Regulation (GDPR)
With this document, we would like to inform you about the processing of your personal data by okamoto sportswear GmbH and the rights to which you are entitled under data protection law.
Responsible body (controller) and data protection officer
Company address:
okamoto sportswear GmbH
An’n Slagboom 7
22848 Norderstedt, Germany
Company’s contact information:
Telephone: +9 40 53413 0
Fax: +49 40 5341 444
Email: okamoto@fashioncenter.net
Internet: www.okamoto-sportswear.de
Contact information of the data protection officer:
datenschutz@fashioncenter.net
Categories of data / data sources
We process the following personal data within the framework of the contractual relationship and for the initiation of a business relationship:
For business customers:
- Contact data (e.g. first/surname of current and previous contact persons, if applicable, name affixes, company name and address (employer), telephone number including extensions, business e-mail address)
- Occupational data (e.g. department including position)
For private customers:
- Master data (e.g. first/surname, if applicable name affixes and date of birth)
- Contact details (e.g. private address: street, postal code, city; if applicable: mobile and landline telephone number, e-mail address, fax number)
- Deviating delivery/invoice address (e.g. address, if applicable: name, telephone number and e-mail address
- Purchase order history
- If applicable, bank details (in the context of a SEPA direct debit mandate also first/surname of the account holder)
- If applicable, preferred payment system
- If applicable, information on credit risk assessment
- The right to access (Art. 15 GDPR),
- The right to erasure (Art. 17 GDPR),
- The right to rectification (Art. 16 GDPR),
- The right to data portability (Art. 20 GDPR),
- he right to object to processing (Art. 21 GDPR),
- The right to restriction of processing (Art. 18 GDPR).
- Your master data (name, first name, name additions, date of birth, place of birth, gender, family status, religion, etc.)
- Photo(s) included in your job application
- Contact data (address, telephone number, e-mail address)
- Qualification data (CV, cover letter, degrees, job references)
- If applicable, work permit / residence permit
- If necessary, criminal record / certificate of good conduct
- If applicable driving license(s)
- The right of Access (Article 15 EU GDPR)
- The right to rectification (Article 16 EU GDPR)
- The right to erasure (Article 17 EU GDPR)
- The right to restriction of processing (Article 18 EU GDPR)
- The right to object to the processing (Article 21 EU GDPR)
- The right to data portability (Article 20 EU GDPR)
As a matter of principle, we collect your personal data directly from you within the framework of current contractual transactions and the underlying relationship or in the framework of the initiation of a business relationship
Purposes and lawfulness of data processing
When processing your personal data, the provisions of the GDPR, local data protection laws and other relevant legal provisions are always observed.
Your personal data is exclusively processed for the execution of pre-contractual measures (e.g. for the preparation of offers for products or services) and/or for the fulfilment of contractual obligations (e.g. for the execution of our services or for sales/order/payment processing), (Art. 6 para. 1 lit. b GDPR) or if there is a legal obligation for processing (e.g. due to tax regulations) (Art. 6 para. 1 lit. c GDPR). Personal data was originally collected for these purposes.
Of course, your consent may also constitute a legal basis for the processing of your personal data (Art. 6 para. 1 lit. a GDPR). Before you grant such consent, we will inform you about the purpose of the data processing and about your right of revocation according to Art. 7 para. 3 GDPR. Should the consent also refer to the processing of special categories of personal data in accordance with Art. 9 GDPR, we will explicitly point this out to you in advance.
Your personal data will only be processed for the detection of criminal offences if the requirements of Art. 10 GDPR are met.
Duration of data storage
We will delete data as soon as your data is no longer needed for the above-mentioned purposes or in the event that you revoked your consent. Data will only be stored beyond the existence of the contractual relationship only in cases in which we are either obliged or entitled to do so.
Regulations which oblige us to keep data can for example be found in commercial or tax laws. This may result in a storage period of up to ten years. For example, we may be entitled to keep data in accordance with our contractual agreement or under Article 18 of the GDPR. In addition, statutory limitation periods must be observed.
Data recipients / categories of recipients
In our company, we make sure that only those departments and individuals receive your data that need them to fulfil contractual and legal obligations. If applicable, your data might be transferred for solely purpose of initial business contact to other members of our company group.
In many cases, service providers support our specialist departments in fulfilling their tasks. In this case, the necessary data protection agreements have been concluded with all service providers. Briefly describe procedures with service providers (e.g. shipping & logistics, IT- and accounting providers, credit checks, etc.)
If applicable, the legally required transmission to certain public authorities, e.g. tax authorities, possibly also law enforcement or customs authorities remains unaffected.
Rights of data subjects
Your rights as a data subject are set out in Articles 15 – 22 GDPR, and include:
To exercise these rights, please contact: datenschutz@fashioncenter.net
In the event that we process your data to protect legitimate interests, you may object to such processing at any time for reasons that arise from your specific situation; this also applies to profiling based on these provisions.
We will then cease to process your personal information unless we can demonstrate compelling legitimate grounds for processing such information that outweigh your interests, rights and freedoms, or the processing is intended to assert, exercise or defend legal claims.
If we process your personal data for the purpose of direct marketing, you have the right to object to this data processing at any time without providing the reasons for such objection. This also applies to profiling insofar as it is associated with direct marketing. If you object to the processing for direct marketing, we will no longer process your personal data for such purposes.
Right to lodge a complaint
You have the right to lodge a complaint with a supervisory authority.
Intention to transfer data to a third country
A transfer of data to third countries (outside the European Union or the European Economic Area) only takes place if this is necessary for the execution of the underlying relationship or required by law or if you have given us your consent.
Obligation to provide data
Certain personal data needs to be provided in the framework of our contractual/business relationship as such data are necessary for the establishment, execution and termination of the contractual relationship and the fulfilment of the associated contractual and legal obligations. Without the provision of such data, an execution of the above tasks and duties is not possible.
Automated individual decision-making
We do not use any automated decision-making.
Transparency and information requirements for applicants of the
okamoto sportswear GmbH
According to the EU General Data Protection Regulation (GDPR)
With this document we inform you about the processing of your personal data by the Okamoto sportswear GmbH and the rights granted to you under the data protection law.
Responsible body / contact data protection
Address:
okamoto sportswear GmbH
An’n Slagboom 7
22848 Norderstedt, Germany
Contact information:
Phone: +49 (40) 53413 0
Fax: +49 (40) 53413 444
Email: okamoto@fashioncenter.net
Website: www.okamoto-sportswear.de
Data protection contact: datenschutz@fashioncenter.net
Categories / Origin of the data
As part of the application process, we process the following personal data:
Your personal data will generally be collected directly from you during the application process.
In certain circumstances your personal data may be collected from other sources, for example from recruitment agencies as far as your application has been done via recruitment agency we are cooperating with.
In exceptional cases, we also use personal data which we have legally gained from publicly available sources (e.g. professional networks).
Purposes and legal bases of data processing
When processing your personal data, the regulations of the EU GDPR, the BDSG (new) and all other (labor-) laws are always complied with.
We are aware of the importance of the privacy of your data. Your personal data will be processed exclusively for the purpose of the effective and correct processing of the application process and for contacting you in the context of the application.
We also process your data if we have a legal obligation to do so, in particular from the labour law. For special categories of personal data in accordance with article 9 the EU GDPR also provides for a balance of interests, i.e. data processing is only carried out if its protection-worthy interests do not outweigh (article 88 EU GDPR in conjunction with § 26 para. 1, 3 BDSG (new)).
Your consent is also a permission for the data processing. If you have given us your consent (e.g. for longer storage of the application documents in our applicant pool or for the transfer of the application documents to other business units), we process your data also for this purpose (article 88 EU GDPR in conjunction with § 26 para 2 BDSG (new)). If we obtain consent from you, we will of course clarify the specific purpose of data processing and your right of withdrawal. Should the consent also refer to the processing of special categories of personal data according to article 9 of the EU GDPR, we will explicitly inform you in advance.
We are processing and saving written and electronical communication done between you and us in the context of your application. Furthermore we are processing comments and evaluations your person concerned in conjunction to your application process (weighing of interest according article 6 para 1 EU GDPR)
Storage duration of the data
We save your application data until the application process is completed or we no longer need your data for the above purposes or you have revoked your consent. Should we enter into an employment relationship with you, the relevant applicant data will be stored with us if they are still relevant for the employment relationship.
If we unfortunately have to reject your application, we will delete your application documents at the latest 6 months later.
If you have given us your consent, to store your data for a longer period of time, in order to participate in our pool of applicants, we store your data for the duration of your given consent. We delete your data after a maximum of 12 months or if you revoke your consent.
Recipient of the data / categories of recipients
In our company we ensure that only the departments and persons are given access to your application data, which need it to carry out the application process or fulfil the legal obligations.
With your consent, your applicant data will also be transmitted to other affiliated business units solely for the purpose of potential initiation of employment.
If the applicant data are to be forwarded to other bodies (eg personnel service providers), the necessary data protection agreements have been concluded.
Transmission in legal cases to certain public authorities is possible, e.g. Tax authorities in certain circumstances also law enforcement agencies.
Rights of data subjects
The rights for you as the data subject are standardized in Articles 15 – 22 of the EU GDPR.
This includes:
To exercise these rights, please contact datenschutz@fashioncenter.net or by mail to above mentioned responsible body. The same applies if you have questions about data processing in our company or want to revoke a given consent. You can also file a complaint against data processing with a data protection supervisory authority.
If we process your data as a necessity to pursue or legitimate interests, you can object to this processing at any time for reasons that arise from your particular situation; this also applies to profiling based on these provisions. We will then no longer process your personal information unless we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is intended to assert, exercise or defend legal claims.
If we process your personal data for the purpose of direct marketing, you have the right to object without giving reasons; this also applies to profiling as far as it is related to such direct advertising. If you object to the processing for direct marketing purposes, we will no longer process your personal data for these purposes.
Third country transmission / Third country transmission intention
Data transfer to third countries (outside the European Union or the European Economic Area) only takes place if you have given us your consent or if this is required by law.
Obligation to provide the data
The decision as to whether or not to establish an employment relationship with you can only be made if you provide us with certain personal data, for example your CV, job references, etc.. Of course, we respect the principle of data minimization and data avoidance by providing us with only the information we need to fully review your application or which we are required to collect by law.
Without this data, we are unable to check your application documents. Of course, you have the possibility to voluntarily provide us with further information in your application documents.
Automated individual decision-making
We do not use automated processing to make a decision.
